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Room Requests

- Policies and Procedures for Requesting and Using Our Facilities
  
  Policy and room request forms for
  Aug 2024-June 2025 are being taken.
- Use of Facilities
  
  We have revised our room request forms to abide by the current guidelines in place. Please send notice to [email protected] to request updated forms.
  
  The use of St. Catherine’s facilities is restricted to approved activities by the ministries of St. Catherine Catholic Church, St. Catherine Catholic School and Preschool, and Parish groups.
  The order of priority is as follows: Divine Worship, Education, Outreach and Parish Life. We will process requests by priority in 4 categories:
  
  Requests from the Diocese of Raleigh, Parishes and Schools
  Requests from other Catholic groups outside the Diocese
  Major Apostolates which are Divine Worship, Education, Outreach, Parish Life
  Requests from outside groups (non-apostolates) for the purpose of fundraising or private events cannot be accommodated.
  Please note event date may be cancelled/moved at the parish discretion, we will try to give as much notice as possible if this were to happen.
  
  St. Catherine’s reserves the right to refuse the use of the facilities to any person or organization and remove any person for misconduct or other reasons in the best interest of the church.
  Annual meeting room planning follows a fiscal year calendar from July 1 _st – June 30 _th.
  
  Please note: The building is closed on the following holidays and will not be available for any usage: Independence Day, Labor Day, Day before Thanksgiving, Thanksgiving Day, Day after Thanksgiving, Christmas Eve through New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Holy Thursday, Good Friday and Easter Monday. The month of July the building is closed to allow for maintenance.
- Reserving Rooms
  
  To request use of a room, all applicants must complete the Room Reservation Form below, the English PDF, or Spanish PDF form and email it to [email protected]. As part of the application process, you must read our Facility Use Policies and agree to them.
  
  Please allow staff 3-5 business days to review your request. Upon approval, you will receive a letter of confirmation. PLEASE NOTE: the room is not reserved until you receive an email from our communications specialist. If a requested room is unavailable, your event may be booked in an alternate room or you may be asked to choose another date. When reserving a classroom (a room in the Educational Building, Trinity Center, or Aquinas Center), staff will choose a classroom dependent upon need, availability, etc. Please see the Facility Use Policies for full details.
  
  Please note: we reserve the right to cancel or change reservations in the event of unforeseen circumstances.
- Online Room Request Form
  
  The maximum number of form submissions has been reached. This form is currently not available.
  
  REMINDER: all room requests should be submitted at least 2 weeks prior to the event. Note that the room is NOT reserved until you have received a confirmation email from the communications coordinator only.
  
  Event Name REQUIRED Please fill out this field. Please enter valid data.
  
  Event Date (at least 2 weeks prior request) REQUIRED
  If reoccurring date, put start date here.
  Please fill out this field. Please enter a date.
  
  Recurring Date (every first Saturday, every Monday evening, N/A, etc) REQUIRED Please fill out this field. Please enter valid data.
  
  Event Description REQUIRED Please fill out this field.
  
  Anticipated Attendance REQUIRED
  Minimum of 3 people required for request.
  Please fill out this field. Please enter an integer (number).
  
  First Name REQUIRED Please fill out this field. Please enter valid data.
  
  Last Name REQUIRED Please fill out this field. Please enter valid data.
  
  Phone Number REQUIRED Maximum 20 characters Please fill out this field. Please enter a phone number.
  
  Email REQUIRED Please fill out this field. Please enter an email address.
  
  Please note when requesting events: all events must end, including clean up, by 9pm. Events cannot start before 6:45am Saturday and Sunday, including preparation time. Doors will open at beginning requested setup time and close at end of requested clean up time. Start time cannot be before 6pm Monday through Friday including set up time.
  
  Start Time REQUIRED Please fill out this field. Please enter valid data.
  
  Set-Up Time REQUIRED Please fill out this field. Please enter valid data.
  
  End Time REQUIRED Please fill out this field. Please enter valid data.
  
  Clean up end time REQUIRED Please fill out this field. Please enter valid data.
  
  Room(s) Requested REQUIRED Dining Room Kitchen Gym Conference Room (EB-1) Classroom Narthex Other (I will describe below) Please fill out this field.
  
  Other Room Please enter valid data.
  
  Classroom Additional Information
  
  Will you have a speaker? REQUIRED Please fill out this field.
  
  I have read, acknowledge, and understand the the Facilities Usage Policies.
  I Agree Please select this field.
  
  This request is being submitted at least 2 weeks in advance of my event. I know that room requests take 3-5 business days for review. I understand that I can not promote or publish my event until I have received approval for the room request. I understand I cannot publish or promote my event until I receive confirmation of the room reservation. I understand that a room is not reserved until I receive the confirmation email from the parish office.
  I Agree Please select this field.
  
  Signature REQUIRED Please fill out this field. Please enter valid data.
  
  Submit
  
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Room Requests

Policies and Procedures for Requesting and Using Our Facilities

Policy and room request forms for

Aug 2024-June 2025 are being taken.